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3.5   Importing Mail

Importing mail into EagleFiler speeds up your mail program and backups, creates an efficient and secure archive of your mail, and lets you organize and search mail messages alongside related files. The recommended way to import mail varies depending on which mail program you’re using. Please find the section below that corresponds to your mail program.

As described in the Basics section, you should not modify or delete the mail while EagleFiler is in the midst of importing it.

Viewing Messages

EagleFiler has native support for viewing e-mail messages. There are two options in the The View Menu for controlling how messages are displayed: Message ‣ Plain Text and Message ‣ Raw Source. The plain text font and size can be set in the Preferences. You can use the Quick Look command in the The Record Menu to preview attached images. The Reply to Message command lets you resume a conversation by opening a new message in your e-mail program. You can also double-click a message to open it in your e-mail program (e.g. to forward it or to access the attachments). EagleFiler opens messages using Mac OS X’s default viewer for .eml files, which is normally Apple Mail. To change the default viewer, use the Open With command.

What’s Imported

EagleFiler imports the entire raw source of the message, including the attachments and headers. In other words, all the information is preserved; if desired, the messages can be imported back into the mail program with full fidelity. (Exceptions: When importing from Eudora, EagleFiler imports the message text as processed and stored by Eudora, and it does not import the attachments, which Eudora stores separately. Webmail messages imported as PDFs do not include the full source or attachments.)

Copying and Deleting

As with other types of imports, EagleFiler copies the messages into its library. When it’s done, you can delete the messages from your mail program. It’s simpler to have each message stored in only one place (the mail program or EagleFiler), and this way you won’t accidentally import multiple copies of the same messages into EagleFiler.

Mailbox (mbox) vs. Individual Message (.eml) Files

EagleFiler preferes to store messages in mailbox (“mbox”) files. This is both for efficiency (one file rather than thousands for a mailbox containing thousands of messages) and for compatibility with other software that can read the standard mbox format. When you capture multiple e-mails at once, EagleFiler stores them in a mailbox file automatically.

If you prefer to store your messages as individual .eml files rather than mailboxes, you can drag and drop the messages out of the mailboxes once they’re in EagleFiler. You can also import an individual message directly from Apple Mail via capture or drag and drop. Individual message files can be combined into a mailbox via the Merge Message Files command.

Merging Mailboxes

Each time you import from a mailbox, a new mailbox file is created in EagleFiler, using the same name as in your mail program. If you had previously imported from that mailbox, you may already have a mailbox file in EagleFiler with that name.

Deleting Messages in Mailboxes

Each mailbox file stores multiple messages, and for speed and data integrity reasons, EagleFiler does not modify mailbox files. Instead, when you delete a message EagleFiler hides it from view (unless you have Show ‣ Deleted Messages checked). Most e-mail messages are small enough that there’s little benefit to physically removing the data for deleted messages. If you need to reclaim the disk space used by deleted messages, you can do this by deleting the mailbox file. First, drag the non-deleted messages to a folder so that EagleFiler extracts them as individual .eml files. Then delete the mailbox. You can optionally use the Merge Message Files command to recombine the .eml files into a new mailbox.

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