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3.5.10   Importing Mail From Outlook

The recommended way to import from Microsoft Outlook 2011 or Outlook 2016 is to select some messages (or a folder and no messages) and press the capture key (F1 or fn-F1). EagleFiler will preserve the message flags, read status, and categories. EagleFiler skips messages that have been assigned the “OmitFromArchive” category in Outlook.

Note: Dragging individual mailboxes or messages from Outlook to EagleFiler may also work, but using the capture key is recommended because it is more reliable.

Importing Message Files

To import messages as individual .eml files instead of as mailbox files, capture one message at a time or use the Import From Outlook script.

Importing All Your Mail

To import all your mail at once, use a smart folder to show all the messages:

  1. In the upper-right corner of the Outlook window, click in the search box. This will make the Search tab active.
  2. In the Search tab, select All Mail.
  3. Then click the Advanced button.
  4. Click on the Item Contains pop-up menu and change it to say Date Created. The pop-up menu next to it should now say Any Date.
  5. Click the Save button to create a new smart folder and name it All Mail.
  6. With All Mail selected in the folder list, you can now use Edit ‣ Select All to select all of your messages at once and import them by pressing the capture key.

outlook all mail smart folder

EagleFiler creates a mailbox file for each folder that you imported messages from. The folders are perserved, but their hierarchy is not. That is, all the mailboxes are created at the same level; if desired, you can create folders in EagleFiler and drag and drop the mailboxes organize them.

Importing a Folder and Its Subfolders

To import from multiple folders at a time, use a smart folder to show messages from multiple folders at once:

  1. Select the folder in Outlook.
  2. In the upper-right corner of the Outlook window, click in the search box. This will make the Search tab active.
  3. In the Search tab, select Subfolders.
  4. Then click the Advanced button.
  5. Click on the Item Contains pop-up menu and change it to say Date Created. The pop-up menu next to it should now say Any Date.
  6. Click the Save button to create a new smart folder and name it My Folder.
  7. With My Folder selected in the folder list, you can now use Edit ‣ Select All to select all of the messages at once and import them by pressing the capture key.

As with “Importing All Your Mail” above, folders are preserved but their hierarchy is not.

Importing PST Files From Outlook for Windows

There are several ways to import .pst files from the Windows version of Outlook to EagleFiler:

Importing OLM Files From Outlook for Mac

To import an Outlook for Mac Data File (.olm), first import it into Outlook, then follow the regular instructions at the top of this section to import from Outlook to EagleFiler.

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