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3.7   Setting Up Outlook 365

These instructions apply to Microsoft Office 365 (also known as Outlook 2016, versions 15.x and 16.x). For other versions of Outlook, please see the Setting Up Outlook 2011 section.

  1. Go to Outlook’s Tools menu and select Rules. Uncheck or delete any rules for filtering out junk/spam e-mails.

  2. In the Finder, choose Utilities from the Go menu and open the Script Editor (or AppleScript Editor) application. Open its Preferences window. Click on the General tab, and make sure that Show Script menu in menu bar is checked.

  3. Switch to SpamSieve by clicking on its icon in the Dock. Go to the SpamSieve menu and choose Preferences…. Make sure that Use Entourage/Outlook address book is checked and click the Load button, then the Outlook button.

  4. Choose Install Outlook Scripts from the SpamSieve menu. When in Outlook, you should now see five SpamSieve items in Scripts menu at the top-right of your screen:

    outlook 15 scripts menu

    Note: Unlike previous versions, Outlook 365 does not have its own Scripts menu, so these instructions have you use the system one. Unfortunately, the system Scripts menu does not support keyboard shortcuts. If you would like to have keyboard shortcuts for SpamSieve’s training commands, see “FastScripts Keyboard Shortcuts” below.

  5. Now proceed to the Do an Initial Training section.

    • To train SpamSieve with spam messages, select one or more of them and then choose SpamSieve - Train as Spam from the Scripts menu.
    • To train SpamSieve with good messages, select one or more of them and then choose SpamSieve - Train as Good from the Scripts menu.
  6. Install Outlook - Filter Mailboxes helper application. To do this:

    1. Click this link to download the Outlook - Filter Mailboxes.dmg file.
    2. Open the Outlook - Filter Mailboxes.dmg file and drag the Outlook - Filter Mailboxes.app file to your Applications folder. If it asks whether you want to replace an existing item, click Replace to replace the old version with the new version.
    3. Drag the Outlook - Filter Mailboxes.dmg file to the trash.
    4. Double-click the Outlook - Filter Mailboxes.app file in your Applications folder. You will need to launch this application whenever you want SpamSieve to monitor Outlook for new messages that need to be filtered.
    5. You can optionally set up Outlook - Filter Mailboxes.app as a Login Item in the Users & Groups section of System Preferences if you want it to launch automatically.

SpamSieve will process new mail automatically every minute. You can make it check immediately by clicking on the Outlook - Filter Mailboxes icon in the Dock. Any spam messages will be moved to the Junk folder. If you ever need to manually ask SpamSieve to sift through a mix of spam and good messages, select the messages and choose SpamSieve - Move If Spam from the Scripts menu.

The above is all you need to know about using SpamSieve with Outlook. The Outlook Customization section explains some more advanced setup options. If the filtering doesn’t seem to be working properly, you can check the setup as described in the Checking the Outlook 365 Setup section.

Advanced Setup for Large Inboxes

As set up above, Outlook - Filter Mailboxes looks for spam messages among the unread messages in the inbox. It moves spam messages to the Junk folder and leaves good messages in the inbox (marked with the Good category).

If you have lots of messages in your inbox, it can take a long time for Outlook to check for new messages there, and it may become unresponsive during the check. One way to work around this is to move older messages out of your inbox, e.g. to a separate folder such as Archive. Another way is to use the advanced setup described here, so that SpamSieve looks for new messages in the InboxSpamSieve folder (which is kept empty) instead of in your actual inbox:

  1. For each account, create a new folder called InboxSpamSieve in the account. You can do this by Control-clicking on the name of the account in Outlook’s main window and choosing New Folder.

  2. For each account, create a rule in Outlook that says if Folder Is INBOX (AccountName) then do Move Message InboxSpamSieve (AccountName):

    outlook 15 inbox spamsieve rule

    This will move all new messages to the InboxSpamSieve folder. Outlook - Filter Mailboxes will scan this folder instead of your regular inbox. Any good messages will be moved to the regular inbox. Any spam messages will be moved to the Junk folder. Because no old messages collect in the InboxSpamSieve folder, processing it will always be fast.

The script page describes some additional advanced features such as checking for new messages more frequently and enabling debug logging.

Finding the Junk Folder

SpamSieve moves both automatically filtered spam messages and trained spam messages to the standard junk mail folders in Outlook. Prior to Outlook 15.36, Outlook had a single top-level folder called Junk E-mail, with per-account folders inside. In Outlook 15.36, there is a separate Junk folder within the section for each account. For more information, please see this thread.

FastScripts Keyboard Shortcuts

If you would like training keyboard shortcuts, as described in Step 5, you can set up the standard SpamSieve keyboard shortcuts as follows:

  1. Download and install FastScripts. (It is free for up to 10 keyboard shortcuts.)
  2. Launch FastScripts.
  3. From the FastScripts icon menu, go to the FastScripts submenu and choose Preferences….
  4. Click on the Script Shortcuts tab.
  5. In the Microsoft Outlook section, double-click on (none) in the Shortcut column next to SpamSieve - Train as Good. It will enter edit mode. Type Command-Control-G to set the shortcut.
  6. In the Microsoft Outlook section, double-click on (none) in the Shortcut column next to SpamSieve - Train as Spam. It will enter edit mode. Type Command-Control-S to set the shortcut.
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